Faculty/Staff Voice Mail...

Entering your mailbox for the first time:

1. Dial the voice mail number x7550 from your telephone.

2. When asked for a passcode, enter 1234 (everyone’s passcode is 1234 initially).

3. From this point the voice mailbox tutorial will help you set up your mailbox.

There are three ways you can enter your mailbox from your own phone:

1. Dial your own number, press (*) after greeting starts

OR

2. Dial x7550

OR

3. Dial (*) 90 (if you have a stutter dial tone)

From any other phone …Dial your own phone number, press (*) after greeting starts, and then enter passcode when requested

How to retrieve messages from your phone

1. If messages are waiting you will hear a stutter dial tone., then press *90 or 7550.

2. Enter your pass code, then press P (key 7) to Play the message.

3. Listen to message: (*) = backup 5 sec., (#) = forward 5 sec., (1) = pause 30 sec.

4. Follow directions to keep, discard, answer or give message to another mailbox.

5. Press X (key 9) to exit voice mail.

How to make a message to be sent to other mailboxes

1. Enter your mailbox (see directions above).

2. Press M (key 6) to Make a new message.

3. Enter the mailbox number or the distribution list number you wish to send message to (you may send to more than one mailbox or distribution list). If you incorrectly enter a number, press(*) to cancel the entry, press (#) to end your list.

4. Record your message.

5. Press the X (key 9) to exit and send the message (unless using addressing option).

How to use message addressing options

1. After you have recorded a message (see above), you may use an addressing option:

a. Press R (key 7) to Request Return Receipt, press R again to cancel receipt.

When your message is retrieved you will receive a voice receipt message.

b. Press C (key 2) to mark Confidential, press C again to cancel

Confidential

c. Press the U (key 8) to mark Urgent, press the U again to cancel Urgent

2. After you have chosen the addressing options, press X to exit addressing options.

3. To send the message, press X again to exit and send the message.

How to create a distribution list

1. Enter your mailbox (see directions above).

2. Press U (key 8) for User options.

3. Press L (key 5) to create or modify a List.

4. Enter the list number (01 to 09) you can make up to 9 lists.

5. Press N (key 6) to Name the list, record a name for list, press X to save the name.

6. Press A (key 2) to Add each member to list (7-digit mailbox no. for each person)

7. Repeat step 6 until you have completed list.

8. Press X (key 9) to save your entries and exit to the main menu.

• To modify list later press P to Play list, A to add a member or D to drop a member.

 

Direct questions and comments to phones@truman.edu.